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Parents » PAC

PAC

Overview
In accordance with Section 1116 of the Every Student Succeeds Act (ESSA), the December 2015 reauthorization of the Elementary and Secondary Education Act, (ESSA), all schools receiving Title I funds must conduct outreach to all parents and family members of students included in the Title I program, and implement programs, activities and procedures for the involvement of parents and family members.  Such programs, activities and procedures shall be planned and implemented with meaningful consultation with parents of participating students.  This document provides guidance regarding the process and procedures to be implemented in the NYCDOE's Title I schools in order to meet these requirements.  This document was developed in collaboration with the Citywide Title I Parent Advisory Committee (CTI-PAC)
Annual Title I Meeting
The Annual Title I Parent Meeting is required under federal law (Title 1, Part A, Section 1116 of the Every Student Succeeds Act, ESSA) to inform Title I parents about the school's participation in the Title I Program and to provide information about how parents can be involved in support or their children's education.
The Annual Title I meeting must be facilitated by the Principal (or a designated staff member who has knowledge of the school's educational program and the use of Title I funds to support the program).
The Annual Title I Parent Meeting must be scheduled at a date and time that will ensure maximum participation by the school's Title I parent community.
Written notice of the meeting, date, time, location (whether virtual or in person) and purpose must be sent by the Principal to all Title I parents at least 10 calendar days in advance of the scheduled meeting.  Additional methods of outreach and engagement should always be employed.
During the meeting, the Principal (or designated staff member) should make available (or share) sections of the Comprehensive Education Plan (CEP) that describe the schools Title I educational Program, Parent and Family Engagement Policy and School-Parent Compact.
Title I Parent Advisory Council (PAC)
All NYCDOE Title I schools are required to have a Title I Parent Advisory Council (PAC) that will serve as the consultative and representative body to involve and engage all parents of students who are included in the Title I program.  Note: In a Schoolwide Program (SWP), all parents are considered to be Title I parents since all students are included in the Title I program.  In a Targeted Assistance (TA) school, only the parents of the students included in the targeted Title I program are considered Title I parents.
The Title I PAC will participate with the School Leadership Team (SLT) in the joint review, planning, and improvement of the school's Title I program, and the development, revision, and review of the parent and family engagement policy.
The Title I PAC should include adequate representation of parents of participating students in the schools Title I SWP or TA program, including parents of students in various grades s well as parents of English Language Learners and students with IEP's.
The Principal is responsible for scheduling and sending notice to all Title I parents of the meeting to be held for the purpose of enlisting parents to serve on the school's Title I PAC and to hold elections of the PAC officers.
Election of Title I Parent Advisory Council Chairperson and Alternate Chairperson
The PA/PTA President and or any PA/PTA Co-President may serve as a member of the school's Title I Parent Advisory Council (PAC) but are NOT eliglible to serve as the Title I PAC Chairperson or Alternate Chairperson.  Note: If the PA/PTA  President and/or Co-President seeks to run for an optional Title I PAC officer position (recording secretary, ) he or she must designate another Title I parent who is not seeking any Title I PAC officer position to facilitate the Title I PAC election.
Other PTA/PA officers ARE eligible to serve as a member of the Title I PAC and to run for and serve as Title I PAC Chairperson or Alternate Chairperson, or any officer on the school's Title I PAC.
The PA/PTA President (or his/her designee who is not seeking office) facilitates the meeting to elect the Title I PAC Chairperson and Alternate Chairperson.
The Principal (or a member of his/her staff) may not facilitate the election meeting, but must be present to :
verify individual voter eligibility as a parent of a Title I student enrolled in the school; observe the election process' and document the established procedures have been followed.
During the meeting, after the Title I PAC is established, the PA/PTA President facilitates the election of the Title I PAC Chairperson and Alternate Chairperson as follows:
  • The PA/PTA reads the roles and responsibilities of the Chairperson and the alternate.
  • The PA/PTA President reads the list of Title I parents who submitted their names in advance of the meeting as a candidate for Chairperson or Alternate Chairperson on the PAC Willingness to Serve Form and invites other interested Title I parents who are present at the meeting to submit their names as candidates for Chairperson or Alternate.
  • Each candidate will be given 2 minutes to speak to the Title I parents who are present at the meeting.
  • Election of the PAC Chairperson will be conducted;
    • Candidate names for the Chairperson will be placed on a standard ballot form or online poll for by the PA/PTA President and distributed to all the Title I parents who are present at the meeting.
    • The votes are counted and tallied by the PA/PTA President and observed by the Principal (or a member of his/her staff)
    • The candidate with the most votes will be elected as Title I PAC Chairperson, and second most the Alternate Chairperson
  • The meeting minutes must reflect the names of the parents identified to serve on the PAC, and the names of the of the selected Title I PAC Chairperson and Alternate.
Title I PAC Bylaws
Title I PAC's and DPACs should refer to the sample Title I Bylaws Template and sample Title I DPAC Bylaws template for minimum requirements for each PAC and DPAC.
 
PACs and DPACs can add additional requirements i the council has agreed upon the terms.  Additional items should be included in the bylaws:
  • Length of Term-PAC and DPAC term is July 1-June 30; can be either a one year or two year term.
  • Procedure for Replacing Officers- How officers will be replaced when leaving in the middle of their term.
  • Schedule of Meetings- The Title I PAC meets monthly and hosts regular meetings of the entire school Title I parent body to solicit input, provide updates, and turn-key information.
  • PAC members meet to create agendas for the Title I meetings
  • PAC meet with all Title I parents to solicit input to share with the SLT
 
School Based Planning
 
Commissioner Regulations 100.11 (CR 100.11) requires each school district to create and implement a set of strategies to ensure the meaningful participation of teachers, parents and administrators in school based planning and shared decision making at the school level.
 
Every New York City school must have a School Leadership Team (SLT) that is governed by the SLT bylaws (CR A 655)
 
The SLT is the primary vehicle for developing the schools annual Comprehensive Educational Plan (CEP) and school based educational policies that are aligned with resources and the school based budget.
 
As a proposed change to the Chancellors Regulation A-655, the Chairperson of the Title I PAC will be a mandatory member of the SLT (not finalized as of yet)
The SLT is responsible for facilitating consultation with the Title I PAC regarding the joint development of the CEP, Parent and Family Engagement Policy, School-Parent Compact and the use of the 1% parent involvement  set-aside in Title I schools.
Budget and Expenditure of the Title I 1% Set-aside Funding
Title I schools must set aside a minimum of 1% of their total allocation to fund parent and family engagement activities. Title I parents must be consulted regarding the use of the Title | 1% budget (via the Title I PAC and a survey distributed to all Title I parents).The Title | 1% set-aside is used to supplement parent and family engagement activities as described in the school's Parent and Family Engagement Policy and must be aligned with student achievement goals as outlined in the CEP.Title I schools (via the SLT) and parents of students served in the Title I program (as represented by the Title I PAC) must jointly agree upon the use of these funds to support increased parent and family engagement in all activities related to the improvement of student academic achievement.